When you walk into an office overwhelmed with piles of paperwork, cluttered cables, and unnecessary things, you feel overwhelmed with work, too, and do not know where to start. It increases stress, reduces your productivity, and in the long run, affects your overall well-being. Instead, in a clean, organized workspace, you can focus more easily on tasks and have a feeling of control. Office organization shouldn’t take long – especially not longer than the time you waste every day because of the disorganization. To make this organizing process as effective as possible, start it by making a rational plan for everything you need to do.

FOR ORIENTATION, SEE THE FOLLOWING TIPS FOR OFFICE ORGANIZATION:

Get rid of everything you do not need

We all keep things ‘because we might need them one day’. And yet, the only role they play for months and years is to physically and visually contaminate our space.

Put the things you need in the right place

Put back in their place the items you left where they don’t belong. If you have to search for them in the office, your wasted time will increase. Sort items instead of reflexively putting them in a drawer. Depending on the category of items, organize them using storage boxes, file folders, and bins, so you always know where your office supplies are.

Define “zones“ for different aspects of your work

Your primary workspace is your desk, but you also have an area that your work usually directs you to (for example, where your file cabinets are), as well as a supply area (with different cabinets, shelves, or drawers). Organize items according to the frequency of use. Things that you use frequently keep near your main workspace.

Labeling is an essential step

Choose a good label maker and commit yourself to label your office. Labeled shelves, cabinets, bins, and drawers significantly speed up the workflow. But do not dwell on the physical space; continue to label in the digital space, i.e., on your computer. Sort files by project into folders. Also, create sub-folders for different phases of projects: for drafts and final versions.

Make your workspace inspiring

Choose accessories that will be efficient but also pleasing to your eyes. This will make the workspace unmistakably your own. Place accessories in a fixed position on your desk so you don’t have to look around when you need them.

Reduce paper waste – Increase productivity

For what you don’t need to print on paper, such as various notes, use apps like Evernote, Google Keep, or OneNote. These cloud-based apps sync your notes between the devices you use. You can access your notes from anywhere and search them easily.